Identification of the Site Owner and Contact Details

This website is owned and operated by The European Association of Neuroscience Nurses (EANN).

 

Details of the Data Being Collected and Its Duration

Depending on your interaction with EANN, we might collect:

• Membership data: name, address, email, professional affiliation, membership category, and payment details for membership fees.
• Newsletter data: name and email address.
• Event and conference data: name, professional details, contact information, and dietary or accessibility preferences when voluntarily provided.

Data are kept only as long as necessary to manage membership, send newsletters, process event registrations, fulfill statutory obligations under EANN’s bylaws, or meet legal requirements.

 

The Legal Basis for Data Collection and the Purpose Behind It

We handle personal data based on:

• Performance of a contract, such as membership management or event registration.
• Legitimate interest, such as maintaining member communication or ensuring proper governance of the association.
• Consent, such as for newsletter subscriptions or optional event information.

Purposes include the following:

• Managing membership records and fee payments
• Distributing newsletters and scientific updates
• Organizing conferences, workshops, and professional events
• Maintaining statutory records as required by EANN’s bylaws.
• Handling member inquiries and support

Specific Purposes for Which the Data Is Collected

Personal data may be used for:

• Handle membership applications and renewals
• Communicate with members about association activities, governance, elections, and professional opportunities.
• Distribute newsletters and notices
• Register participants for events and coordinate logistics.
• Maintain documentation needed for internal reporting and legal requirements.

Categories of Personal Information Collected from Website Visitors

We only process the data needed for the specific activity, usually:

• Identification and contact information
• Professional Role and Affiliation
• Membership Type and Payment Status
• Communication Preferences
• Voluntary information provided for events (such as dietary, accessibility, etc.)

Third Parties Which May Receive the Data

We do not sell personal data.

Data may be shared with:

• Payment processors for membership fees or event registration
• Mailing service providers for newsletters
• Event management platforms where needed
• IT and hosting providers supporting website operation

All providers are bound by contractual privacy and confidentiality commitments.

 

Information on Cross-Border Data Transfer and Safety Measures

If personal data are transferred outside the EU/EEA, we use safeguards like EU Standard Contractual Clauses or similar protections to ensure a sufficient level of security.

 

User Rights and How to Exercise Them

Users and members can request:

• Access
• Rectification
• Erasure
• Restriction on processing
• Withdrawal of consent for newsletter subscriptions

To exercise these rights, contact@eann.network.

 

Process for Notifying Users About Changes to the Privacy Policy

Updates will be posted on this page with a new effective date. Major changes affecting members or subscribers may also be communicated directly through email.

 

The Effective Date of the Policy

This privacy policy takes effect on January 29, 2026.

 

Information on the Right to Lodge a Complaint with a Supervisory Authority

You can file a complaint with your national data protection authority if you believe your rights under data protection law have been violated.